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Sending of an email can be accomplished in several different ways. Besides the different keys and buttons, it can be replied to from a received email, or resent from a sent email. The only difference is in the amount of information that is carried forward. Using Send Again carries forward all the envelope information, whereas Reply reverses the To: and From: fields and modifies the Subject: field. As well, reply adds ">" to the beginning of each line and adds a Reply Separator. Using Send Mail from the main window leaves the To:, Subject:, and Message Text fields blank. The simplest and easiest way to send a message to someone that you regularly communicate with is to find their last message, reply to it, delete the message contents, and change the Subject: field. JACMail does not support nick names, as there are just too many difficulties encountered with them by inexperienced users. Using the Send Mail button:
Fill in the To: field, Subject: field, and Message Text. JACMail will not let you send email without these fields properly filled in, with one exception. When using the Bcc: field, the To: field does not have to be used. The single recipient only will be shown on each email for each address in the list, but not the rest of them. If Cc: is used and the To: field is left blank, JACMail will use the first name in the list for the To: field. All recipients are shown on the email using the Cc: field.
The Cc:, Bcc:, and Attachment: fields are all dropdown lists, but the Attachment: field differs from the other two. Each time you type in an address in the Cc: or Bcc: fields, the address is added to the list, and when you leave the field, the top name in the list is shown. The Attachment: field does not allow manual entry of a file name. If the file exists, it wants you to locate the exact fully qualified name from your storage device. This is accomplished using the button with 3 dots. This button brings up a Common Dialog window which allows your to navigate and find each attachment file. There is no physical limitation on the number of files you can attach, but each server has it's own limitations on size and number. You would be well advised to limit the number of attachments sent at one time.
When you access the Cc: or Bcc: fields, this enables a Mail Lists button. Clicking this button brings up any mailing lists resident on the system. Mailing lists are nothing fancy, but must contain valid email addresses which includes the "@" symbol. They are housed in the same directory as the JACMail database (C:\Users\*UserName*\JACMail\), and have the extension ".lst". They can be edited with any standard text editor such as NotePad. The list displayed can then be copied to the Cc: or Bcc: fields using the appropriate button.
How does an email client program send multiple emails to different recipients and nothing appears in the email? In actual fact, the SMTP server that you are sending the message through does not care what is in the body of the message , because it never looks at it (except for virus checking). Each recipient in your list must be individually sent to and approved by the receiving server in a RCPT TO: line. It retains that information until all the recipients are acknowledged and the body of the message is sent. Then it forwards the common message to each recipient, one at a time, to the next server in line.
Once the necessary fields are completed, it is time to send the email. Notice the status bar at the bottom. The sending process is shown here in a pink color while it is in progress.
Since outbound messages don't really have a header, JACMail not only informs you of the sending progress, but it also records the SMTP session in the unused header space. Selecting the OutBox from the dropdown menu, selecting any particular email, selecting to read the email, and then selecting to view the header will show you the results.
Notice that there are 3 RCPT TO: lines, one for the To: field, one for the Cc: field, and one for the Bcc: field. But in the Body Header portion (after DATA), the Bcc: name does not appear. All the recipients see is the Body Header portion, hence the name Blind Carbon Copy.
Users will sometimes find it convenient to create and use alternate mailboxes. To create a new mailbox, use the Mailbox dropdown menu. After creation, JACMail must be restarted to show the new mailbox in the dropdown menus. To move messages to an alternate mailbox, use the Transfer dropdown menu. Messages will be added to the alternate mailbox in the order in which they are moved, using the ID that was assigned in the InBox. The next time the alternate mailbox is loaded, the order will be restored to that of the original InBox. If however you want to move a file back to the InBox, it will be given a new ID and added to the end of the InBox. This is caused by the fact that Access automatically assigns a new ID to additions to the InBox, and they are not reuseable.
To assist you in transferring messages, the messages can be sorted using any of the available columns by clicking on the header for that column. Clicking on the same header again will reverse the order.
Note: IPv6 version software supports both IPv4 and IPv6, but only works on Windows Vista or better systems.
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